Exhibitor FAQs
If you have booked to exhibit at P4H Health Procurement & Supply Chain Summit, here are some of our frequently asked questions to help you find the answer or point you in the right direction.
Pre-Event
The pre-event checklist contains the following – upload your company logo and biography, confirm your company name as you would like it to appear on any printed materials, registering your stand staff and complete your Health and Safety form.
You can update this information on the portal up to 4 weeks before the event date.
You can change the main point of contact for your stand by emailing eventsupport@bipsolutions.co.uk Please include the event name and your company name in the email subject line.
Details will be confirmed by the end of August.
To upgrade you stand you can contact your sales manager or email exhibitions@p4hhealthsummit.co.uk
Please look back at the most recent email from eventsupport@bipsolutions.co.uk to find the portal link. If you are unable to access this, let us know via email – make sure to include the name of the event in the subject line of your email, and we will resend the portal link over to you.
Details of your stand package can be found in your contract; this may vary for different stands. A standard package includes.
- 1 Trestle table
- 1 Tablecloth
- 2 Chairs
- 500-Watt power outlet
Details will be confirmed by mid-August.
Details of exhibitor staff can be added on the ‘My Stand Details’ tab of the portal.
You can update your staff details on the ‘My Stand Details’ tab of the portal.
Event Day
The venue does not have an onsite parking however, they offer discounted parking at nearby NCP car parks. Charges apply.
Q-Park First Street, M15 4FN – Secure Parking (11 minute walk from hotel)
NCP Manchester Central & NCP Great Northern – Public parking (3 minute walk from hotel), M2 3GX & M3 4EE
For more information about pre-booking and the available discount, please visit the following page:
Details will be confirmed by the end of August.
Details will be confirmed by the end of August.
The organisers film throughout the day and have permission to do so. Individual exhibitors/sponsors do not have permission to film general shots of the event, however you can film your own stand or speaking session so long as no other areas of the event/delegates are included.
Please speak to staff onsite for details.
Your exhibitor badge will be issued as a QR code and emailed to you once you have registered via our portal. On arrival, simply present the QR code at registration to have your physical badge printed.
Post Event
We do not offer a delegate list, however post event you will be sent a list of those delegates who have opted in to be included in a post event list – this includes name, job title and organisation. This will be sent by email within 48 hours of the event closing. However please note that you make use of the badge scanning app which collects details of any delegate you scan, and full contact information will be shared.
The lead app only shows a small detail of your scanned leads, to access full contact information for your lead, please download the leads from your portal.
Following the event, you will be able to view and download your leads in the Lead tab on the portal – this can be accessed by the main POC and exported to a excel spreadsheet.
For any badge scanned onsite and captured correctly within the lead management software on the event app, you will be sent full contact information.
All attendees must sign up to the T&Cs outlining what happens to their data if they are scanned onsite in order to register for any event.
Once you receive the data your organisation become the data controllers [we are not renting these details to you] – therefore your own policies would apply and you would be would be able to use the data how and for as long as those policies allow. All data must be treated in accordance with UK rules ie GDPR/PECR.